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Reporting And Data

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COVID-19 Capacity and Utilization

Latest Update: September 22, 2020
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Reporting Information

Hospitals must report capacity and utilization data in order to assist the White House Coronavirus Task Force in tracking the movement of the virus, and to facilitate planning, monitoring, and resource allocation during the COVID-19 Public Health Emergency.

Responsible Party

Who Must Report?

For the purposes of this request, hospitals to report include critical access hospital, children’s hospital, general hospital (including acute, trauma, and teaching hospital), long term acute care hospital, military hospital, oncology hospital, orthopedic hospital, pediatric long term acute care hospital, psychiatric hospital, rehabilitation hospital, surgical hospital, Veterans Administration hospital, women’s hospital, and women’s and children’s hospital.

Deadlines

When Do I Report?

Daily; however, hospitals that do not have the staffing or ability to report on weekends may update their information by the end of day Monday or by the end of the business day following a holiday.

See: COVID-19 Guidance for Hospital Reporting and FAQs updated May 27, 2021

Method

How Do I Report?

Hospitals should report daily capacity and utilization data through only one of the methods below, or to their State if they have received a written release from the State and the State has received written certification from their ASPR Regional Administrator to take over Federal reporting responsibilities.

Note: The Nevada Hospital Association (NHA) is collecting this data on behalf of all NRHP member hospitals. See certification letter below from HHS approving NHA to collect hospital data.

Reporting options for hospitals and other facilities:

  • Submit data to TeleTracking™. All instructions on the data submission are on that site. To become a user in the portal: (This portal is available for the reporting of the new fields (18,19) as of May 7, 2020)
    • Respond to the validation email sent to your administrator.
    • Visit the Teletracking website and follow the specific instructions on how to become users.
      • Each facility is allowed to have up to four users for both data entry and visual access to aggregated data in the platform.
      • Users will be validated by the platform.
  • Authorize your health IT vendor or other third-party to share information directly with HHS. Use one of the above alternate methods until your ASPR Regional Administrator or HHS Protect notifies you that this implementation is being received and is compliant.
  • Publish to the hospital or facility’s website in a standardized format, such as schema.org. Use one of the above alternate methods until your ASPR Regional Administrator or HHS Protect notifies you that this implementation is being received.

Publicly Displayed

Link to the website/ranking/grading/etc. where the data is published

Notes

Any other pertinent information

Hospitals should no longer report capacity and utilization data via the National Healthcare Safety Network (NHSN) website. Note that this directive does NOT apply to LTC reporting, which should still be done via NHSN.

DISCLAIMER
Although many of these requirements apply to individual medical professionals and other types of hospitals and health care facilities, the information is presented solely to support Critical Access Hospitals. The reporting requirements and legal mandates on this site are not an exhaustive list and Nevada Rural Hospital Partners, Inc. bears no responsibility or liability for any hospitals' or providers' failure to comply with Federal or State laws or regulations.